Department of Rural and Community Development – COVID-19 Emergency Fund

Guidelines
Please read the following guidelines carefully before completing the application form.

Introduction

The COVID-19 Emergency Fund is a grant programme to provide funding to groups that are directly involved in the Community Call response to the COVID-19 pandemic.

It is funded by the Department of Rural and Community Development (the Department) and administered by the Local Authority (LA) in each area.

The Department provides funding to each LA area and the LAs then administer this funding locally to ensure funding is targeted appropriately.

The grants are for expenditure of a capital nature related to the COVID-19 response work.

It is intended that the majority of the funding that is allocated to each LA area will be ring-fenced for grants of €1,000 or less.

Applications can be made (by groups directly involved in the Community Call response) to the relevant LA.


2. Who is eligible to apply?

Groups that are directly involved in the Community Call response to the COVID-19 pandemic can apply.
Commercial organisations and individuals are not eligible for funding.

3. What is eligible for funding?

The funding covers capital type work related to the response to COVID-19.

4. Requirements of the Programme

The following conditions apply to all projects. Depending on the nature of your project (and the group applying), there may be further requirements that must be met. The LA will discuss this with you, if your application is successful.

Tax Requirements
The applicant group/organisation does not have to be registered for tax purposes.
Any applicant group/organisation that is registered for tax purposes must be tax compliant. In line with revised tax clearance procedures, which came into effect in January 2016, the Tax Clearance Access Number and Tax Reference number must be submitted for verification purposes.

Statutory Consents – Applicants must ensure that all necessary statutory permissions or consents have been obtained before any works commence, in cases where this is required. This includes but is not confined to planning permission.

Insurance – Written evidence of a valid insurance policy may be requested by the LA, where relevant, during the applications review process.

Acknowledgment of funding – The Department should be acknowledged where possible.

Match-funding – this is not a requirement under this programme.

5. Selection Criteria

Applications will be evaluated by the Local Authority to ensure eligibility. Projects must be in keeping with the ethos of the programme, which is to provide funding to groups that are directly involved in the Community Call response to the COVID-19 pandemic.

The Local Authority will give priority to organisations which deliver frontline services.

Applications may be judged having regard to how they help in the response to the Covid-19 pandemic.

Projects may also be judged having regard to additional criteria deemed appropriate by the Local Authority which demonstrate the added value of the project or element of a project in suitably addressing the programme’s aims in each LA administrative area.


6. Corporate Governance

6a. Monitoring:
Grantees will be required to comply with the highest standard of transparency and accountability as documented in Department of Public Expenditure and Reform Circular 13/2014 – Management of and Accountability for Grants from Exchequer Funds http://circulars.gov.ie/pdf/circular/per/2014/13.pdf
The overall principle is that there should be transparency and accountability in the management of public funds, in line with economy, efficiency and effectiveness. The circular outlines, for example, that grant recipients should not dispose of publically funded assets without prior approval.

6b. The Code of Governance for Community and Voluntary organisations

The Department is encouraging funded bodies to adopt the Governance Code, a Code of Practice for Good Governance of Community, Voluntary and Charitable Organisations, which will assist in achieving excellence in all areas of your work. The Governance Code asks organisations to agree to operate to key principles in order to run their organisation more effectively in areas such as leadership, transparency and accountability and behaving with integrity. Further information on the Code is available at www.governancecode.ie

7. Approval Procedures

All applications for funding under this programme received will be reviewed and assessed by each LA.

In deciding the final allocations of funding to projects, the LA may take account of a number of factors including geographical balance and the desirability to fund a variety of different projects. The Local Authority will give priority to organisations which deliver frontline services.

Following the decision each approved project, subject to the completion of legal formalities and other requirements, will receive an offer in principle of grant-aid. This will be subject to compliance with the relevant conditions and subject to the satisfactory acceptance by the applicant of that offer.

The right is reserved to reassign the funds offered to another approved project if all requirements are not met within a reasonable period.

The Department and/or the LA reserve the right to carry out an audit of expenditure or conduct inspections from time to time.

Please Note:
Requests for assistance usually exceed the funds available and it is important therefore that the process of evaluation is rigorous. The purpose of this process is to ensure that the best projects, taking all factors into account, emerge and receive support. It is Departmental policy to ensure that every application is treated fairly and impartially.

Offers of funding may be for a lesser amount than that sought by the applicant. Applicants should be aware that the Programme may be oversubscribed. Therefore, in such circumstances, all applications fulfilling the conditions may not be successful or may be for a lesser amount.

The LA in evaluating proposals received may seek advice and consult with other agencies, and may disclose information on projects under consideration to those experts and agencies.

8. General

The information provided in this document is intended to give applicants an understanding of the process by which applications for funding are assessed and approved and does not purport to be a legal interpretation.

Freedom of Information Act 2014
Under the Freedom of Information Act 2014, details contained in applications and supporting documents may, on request, be released to third parties. If there is information contained in your application which is sensitive or confidential in nature, please identify it and provide an explanation as to why it should not be disclosed. If a request to release sensitive information under the legislation is received, you will be consulted before a decision is made whether or not to release the information. However, in the absence of the identification of particular information as sensitive, it could be disclosed without any consultation with you.

Site Visits
The Department or LA may carry out unannounced site visits to verify compliance with Programme terms and conditions.

Further information may be requested
The LA reserves the right to request further information from you in order to assess your application if so required.

Usage of information

The information provided on the form will be utilised for the purposes of evaluating and administering the grant process, and to facilities audits and any site visits. When evaluating the applications received the LA may seek advice and consult with other agencies, and may disclose information on projects under consideration to those experts and agencies.

Other
Under the programme it is intended that the majority of the funding that is allocated to each LA area will be ring-fenced for grants of €1,000 or less.

Applicant groups shall self-certify that they do not have the funding to undertake the work, without the grant aid, or alternatively that with the grant they will now undertake more work which they otherwise would not be able to afford.

If the funding application is for one element of a project, applicants will be required to provide documentary evidence of the availability of the balance of funding for that particular element of that project.

There is no limit on the number of applications for different projects from any organisation. However, applicants should be aware that an equity/fairness approach will be taken by the LA to ensure an even distribution of funding.

The Programme is 100% exchequer funded. Applicants are free to leverage other funding/match funding for projects (e.g. with LEADER, Tidy Towns, Town and Village Enhancement funding, etc.) although that is not a requirement of this new programme.

It is the responsibility of the administrators of/body responsible for any other funding scheme or programme to ensure that using this Programme to co-fund a project does not contradict the rules of that other scheme/programme.

VAT will only be paid where it is included in the application amount. No further requests for VAT payments or repayments will be accepted.

9. How to apply

Application Form
The application form is detailed and is designed to ensure that it has the necessary information to evaluate each proposal accurately and fairly.
Please ensure that you complete the COVID 19 Emergency Fund application form in full and that any documentation in support of your application is submitted with your application.

Only projects that meet the criteria outlined above will be considered eligible.

Submission of false or misleading information at any stage is treated very seriously. Any organisation that does not comply with the terms and conditions of the Programme may be subject to inspection, have their grant withdrawn, be required to repay all or part of a grant and/or be barred from making applications for a period of time. All serious breaches of the terms and conditions of the Programme will be notified to An Garda Síochána.

Applications should be forwarded to:

Local Authority – www.kildarecoco.ie

For any queries please email: customercare@kildarecoco.ie

Council arrange for a yellow box to be installed outside St. Conleth’s Day Care Centre in Kildare Town

My second motion at yesterday’s (19th February) Municipal District meeting; “That the council arrange for a yellow box to be installed outside St Conleth’s Day Care Centre in Kildare Town

Report: There is an existing yellow box in front of the care centre. There is also double yellow lines both sides of the road. There are no plans to install a yellow box on the public road.

Council provide wheelchair parking at Stack’s Pharmacy in Monasterevin

My first motion at yesterday’s (19th February) Municipal District meeting; “That the council provide wheelchair parking as near as is safely possible on side of Stack’s Pharmacy in Monasterevin.

Report: There are two disabled parking spaces across the road. There is very restricted parking spaces at this location and no room for a disabled bay at
requested location.

My Motions & Questions for February Municipal District Meeting

Motion 1
That the council provide wheelchair parking as near as is safely possible on side of Stack’s pharmacy in Monasterevin.

Motion 2
That the council arrange for a yellow box to be installed outside St. Conleths Day Care Centre in Kildare Town.

Question 1

Can the council explain why the repairs to potholes in the Cul De Sac in Maryville, Kildare Town are only lasting a month or two at most?

Question 2

Can the council inform the residents of the Oaks when their traffic calming, for which monies were set aside last year, will be put in situ?

Review of unfinished estates

Allenwood

Cushalla

Woodlawn Phase V

Whitethorn Park

The Willows

 

Robertstown

Annsborough Court

Lowtown View

 

Kilmeague

Castlebawn

Allen Manor

 

Allen

Ballantine Park

Allen Court

 

Kilmeague

Bodkin Place

The Village

 

Caragh

Caragh View

The Streams

Old Chapel Wood

Gingerstown Park

Old Chapel Grove

The Streams (Extention)

Carragh Heights

 

Two Mile House

Cluain Lara

Dowdingstown Lawns

Stephenstown Court

 

Newbridge 

The Village

College Orchard

Beechmount Estate

The Elms

Riverside Grove

Curragh Grange

Walshestown Abbey

Watercress Manor

Crotantstown Grange

Roseberry Hill

Old Abbey Manor (Liffey Lodge)

Millfield (Hazelwood)

Walshestown Park

Kilbelin Abbey

The Meadows

Millfield Extension

Roseberry Construction

Millfield Manor – Final Phase

Montane – Rickardstown

Walshestown Meadows

 

Athgarvan

Millers Weir

Whitethorn, Athgarvan

 

Kildare 

Tower View

The Plains Estate

Crockanure Avenue

Dunmurray Drive

Loughminane Green

Curraghbeg Meadows

White Abbey Court

Cloghgarret Abbey

Rathbride Close

Ridewood Manor

Cunaberry Hill

Oak Glebe

Leinster Square

 

Monasterevin

Togher Wood

Ros Glas Avenue

Rose Terrace

Abbeygate

The Pastures

Barrow Close

Mount Rice Park

Kill Manor

The Glebe

Old Mill Race

Ferns Bridge

Mountrice Millls

Old Grange Wood

Distillery Court

Moores Wood

Moore Abbey Court

Brocan Wood

 

Ellistown

Red Hills Park

 

Nurney

Castle Raven

Kildoon

Nurney – Cois Caislean

Brookfield

 

Rathangan

Glebe Court

Sheghan Estate

Woodview

Yellow Lough Park

Newtown

Temple Mills

 

Curragh

Hazelwood Grove

The Grove

Brownstown Manor

 

Suncroft

Ashfield

Askinraw Drive

Newtown Grove

Hawthorn Wood

Eascanrath Brook

 

Kilcullen

Kilcullen Bridge

Curragh Close

Cnoc na Greine

Riverside Manor

Hill Crest

Cnoc na Greine Woods

Mill Stream Court

 

Calverstown

Deerpark Lane

Carrighill

Blackhall

Carrighill Lower (Phase 1 & Phase 2)

Lugatana Park

Burrow Manor

Cluain Aoibhin

 

Kilmeade

Cluain Ard

Cluain An Iarla

 

Castledermot

St. John’s, Castledermot

The Friary

Abbeylands

Council clarify any role or function the council has in relation to Monasterevin Council Hall

My second motion at yesterday’s (11th Dec) MD meeting; “That the council clarify any role or function the council has in relation to Monasterevin Council Hall including but not limited to, and where relevant, the administration, funding, terms of funding, oversight or management of the hall.

Report issued by: Mr D McDermott, Administrative Officer, Economic, Community and Cultural Development:  “This is a council owned facility. A committee was setup in 2011 comprising of local volunteers to take on the day to day running of the community hall and to build a clientele for the facility. The Council has a caretaker’s agreement with the committee. The current committee has called an AGM for 8:30pm on the 12 December 2019 to see if new volunteers can be co-opted onto the committee. Monasterevin Community hall was awarded a community grant of €1200 in 2018 for the upgrade of kitchen facilities and boiler.

Council provide a detailed list of all projects to which funding was allocated to in the entire current district from LPT and payparking income for the last 5 years

My second question at yesterday’s (11th Dec) MD meeting; ‘Can the council provide a detailed list of all projects to which funding was allocated to in the entire current district from LPT and payparking income for the last 5 years in a user friendly format highlighting the amount allocated, where funding was or was not drawn down, any difficulties getting invoices/receipts, and the geographical spread of LPT/Payparking across the district and include a column detailing the
amount of other council grants or funds awarded to the same projects?

Report issued by Ms K Keane, Administrative Officer, Members Services: “A list in the format requested is not readily available and would require significant resource time, however information related to LPT and payparking allocations for 2018 and 2019 is published on the council website. Each year and following members approval, all unspent LPT monies are carried over to the following year. The geographical spread of LPT/Payparking spend is as per what the members have approved each year. Note: All payparking monies are allocated to roads projects only.

A detailed report in relation to the 2019 LPT allocation and grants awarded/unspent monies has been prepared in relation to item 3 on this month’s agenda. The adoption of the LPT Guidelines in September requires the Municipal District Manager to provide a cumulative quarterly report, for noting, on the status of LPT for the municipal district, which should assist the members going forward.

Council provide reassurance for residents regarding what consideration it has given to and how it intends to manage traffic around and between Scoil Bhríde in Kilcullen

My first question at yesterday’s (11th Dec) MD meeting, ‘Can the council provide reassurance for residents regarding what consideration it has given to and how it intends to manage traffic around and between Scoil Bhríde in Kilcullen, the route to the playground and sports amenity carpark behind the school and the traffic coming through from the link road, Cnoc na Gréine and Castlemartin (to include a map of the proposed/draft traffic management plan) in light of the allocation of monies in the capital programme for the link road in Kilcullen?

Report: A report will be given at the meeting.